Vendor Information

GEORGIA JAIL ASSOCIATION

P. O. BOX 492553

Lawrenceville, GA 30049

March 02, 2010

Capt Steve Coker

Fayette County Sheriff’s Office/Jail

145 Johnson Ave

Fayetteville, GA 30214

Dear Vendor;

On behalf of the Georgia Jail Association President Nealie McCormick, and members of the GJA, we welcome and encourage you to attend our 23rd Annual Training Conference.

The Georgia Jail Association will hold its Annual Training Conference June 28 through July 02, 2010, at the Columbus Georgia Convention and Trade Center.

The Columbus Iron Works was located on the banks of the Chattahoochee River in the Columbus Historic District. Organized in 1853, it was built near the steamboat landing in the heart of the growing community. Today the buildings are a local landmark in the downtown area and houses the Columbus, Georgia Convention and Trade Center.

The Georgia Jail Association (GJA) invites you to participate in our vendor show to be held in conjunction with the GJA Training Conference. With over 15,000 square feet of exhibit room, we are expecting this year’s show to be our largest one yet. Our exhibit hall will even allow for a vehicle to be brought inside, in case you would like to utilize one as part of your exhibit.

You may contact the Convention Center directly at http://www.columbusga.org/Tradecenter/

The Vendor Show is scheduled for Tuesday, June 29, from 8:00AM to 11:30 AM in the North Exhibit Hall. Our conference will be attended by Sheriffs, Jail Administrators, and personnel from many different areas from within the jail environment, such as line officers, supervisors and assistant administrators. There will be numerous agencies represented from around the state of Georgia.

Vendors are a major part of our conference and bring new ideas and products to enable us to perform our jobs at a higher standard. Without the support of the vendors this organization probably would not exist. The events that you sponsor are appreciated and we will continue to support our sponsors by including them in the business process of our operations. Many of you are known to us and we regard you as part of the GJA family. Those of you that are newcomers are welcome to join us in Columbus and enjoy the festivities and fellowship at the conference.

Basic Information for Vendors

Vendors are requested to have at least one “Door Prize” to be awarded during the show. All winners must be present to win. GJA will not mail prizes. Each conference attendee’s name will be included in the drawing. We will draw a name from our “pool of names” and will award your prize during the vendor show. This keeps us from having to draw from a pool of business cards where someone may have inadvertently placed two cards. We will announce your company as having donated the prize.

Included in the cost of the vendors’ fee is a catered brunch that will be made available to all registered conference attendees and vendors.

Vendors will be allowed to set up on Monday evening at 8:30 pm and Tuesday morning beginning at 6:30 am for the vendor show. The exhibit hall will be locked after vendor set up on Monday night.

Vendor sponsorship of conference activities and related expenses can be shared. Please contact Capt. Steve Coker to secure sponsorship for an event (770) 716-4718.

If you would like to ship something to the Conference Center, please use the following address:

Guest Name/Conference Name

801 Front Avenue

Columbus, Georgia 31901

Booth rental is $350.00 (includes a draped table). Electrical service to your booth will require an additional fee of $25.00.

Rooms will be available at the same rate that the Conference Attendees will pay; $125.00 plus tax, per night. Make your room reservations directly with http://www.marriott.com/hotels/travel/csgmc‑columbus‑marriott/ or 1 888 236-2427

Make sure to identify yourself as a vendor with GJA.

When you check in at the GJA Conference Office on Monday afternoon, you will receive a welcome packet which will contain a roster of all registered participants. This roster will also include their contact information. If you don’t arrive until Tuesday morning, you will still receive a welcome packet.

Tear down will begin immediately after the end of the show (11:30).

In addition to the Vendor Show, we welcome you to join us for the following events:

-Opening Session and Family Cookout, please mark your application and include the cost for your meal ($25.00), Southern BBQ; Monday evening before set-up. 6 pm

-Prayer luncheon, ($15.00), sandwiches, desserts and beverage. Wednesday

-Banquet, ($25.00), dinner buffet; Thursday evening, 6:30

-Reception before banquet, ($10.00), hors d’ oeuvres and beverages, Thursday evening, approximately 6:00.

-Golf, $45.00

-Four Star Tour w/IMAX movie (includes box lunch) Tuesday afternoon in lieu of playing golf, $15.00

The Opening Session is a perfect opportunity for you as a vendor to meet and greet with conference attendees.

Special note: If you plan to sponsor an event, you will not be required to purchase a ticket to attend that specific event.

GJA provides a welcome bag to each registered “student” for the conference. If you would like to add an item to the welcome bag to promote your business, please contact me (magnet, pen, snack items, etc).

We are seeking sponsors for several events:

The first event scheduled is our Opening Session and Family Cookout Monday, June 28,

Tuesday, June 29, 1:00 pm: Annual Golf Tournament.

Tuesday, June 29, 1:30 pm: guided tour of WWII Street, Fort Benning Gallery, IMAX film, box lunch; for those that do not play golf.

Wednesday, June 30, 12:00, Annual Prayer Luncheon.

Thursday, July 01, at noon, GJA Members Business Luncheon. (Only the sponsoring vendor will be invited to attend)

Thursday, July 01, evening, Sheriff’s, Chief’s and Jail Administrator’s Reception

Thursday, July 01, Annual Awards Banquet

Monday, June 28, all day snacks for conference attendees.

Wednesday, June 30, all day snacks for conference attendees.

Please contact Captain Steve Coker at (770) 716-4718 for information on sponsoring events or by e-mail at scoker@fayettecountyga.gov.

We look forward to seeing you at our annual training conference.