GEORGIA JAIL ASSOCIATION

P. O. BOX 1168

GRAYSON, GA 30017

 

March 26, 2009

 

Capt Steve Coker

Fayette County Sheriff’s Office/Jail

145 Johnson Ave

Fayetteville, GA 30214

 

Dear Vendor;

 

On behalf of the Georgia Jail Association President Bret Parker, and members of the GJA, we welcome and encourage you to attend our 22nd Annual Training Conference.                    

 

The Georgia Jail Association will hold its Annual Training Conference June 28 through July 02, 2009, at the Sea Palms Golf & Tennis Resort on St. Simons Island.  Located approximately 1 ½ hours south of Savannah, Sea Palms Resort offers the perfect setting for family vacations, romantic getaways, golf outings, conventions, business meetings, weddings and the many other special occasions that make life more enjoyable.  The Georgia Jail Association (GJA) invites you to participate in our vendor show to be held in conjunction with the GJA Training Conference.  Due to size constraints of this year’s location, we will not be able to host as many vendors as in years past.  Please make your arrangements early; booths will be sold on a first come basis.  In addition to the normal exhibit room, we will be utilizing the entrance hallway leading to the exhibit hall.

 

You may contact Sea Palms directly by calling 1-800-841-6268 or visit their website at www.seapalms.com

 

The Vendor Show is scheduled for Monday, June 29, from 8:00AM to 11:30 AM at our conference site.  The conference will be attended by Sheriffs, Jail Administrators, and personnel from many different areas from within the jail environment, such as line officers, supervisors and assistant administrators.  There will be numerous agencies represented from around the state of Georgia. 

 

Vendors are a major part of our conference and bring new ideas and products to enable us to perform our jobs at a higher standard.  Without the support of the vendors, this organization probably would not exist.  The events that you sponsor are appreciated and we will continue to support our sponsors by including them in the business process of our operations.  Many of you are known to us and we regard you as part of the GJA family.  Those of you that are newcomers are welcome to join us on St. Simons and enjoy the festivities and fellowship at the conference.

Basic Information for Vendors

 

 1.   Vendors are requested to have at least one “Door Prize”  

      to be awarded during the show.  All winners must be

      present to win.  GJA will not mail prizes.  Each

      conference attendee’s name will be included in the 

      drawing.  We will draw a name from our “pool of names” 

      and will award your prize during the vendor show.  This

      keeps us from having to draw from a pool of business

      cards where someone may have inadvertently placed two

      cards.  We will announce your company as having

      donated the prize.

 

2.      Included in the cost of the vendors’ fee is a catered brunch that

      will be made available to all registered conference attendees and

      vendors.

 

3.      Vendors will be allowed to set up on Sunday evening at 9:00 pm

      and Monday morning beginning at 6:30 am for the vendor show. 

 

     The exhibit hall will be locked after vendor set up on Sunday night.

4.    Vendor sponsorship of conference activities and related

 

     expenses can be shared.  Please contact Capt. Steve Coker to

     secure sponsorship for an event (770) 716-4718.

 

5.  If you would like to ship something to the Conference

     Center,please use the following address:

 

     Guest Name/Conference Name

     Sea Palms Conference Center                         

     515 N. Windward Drive

     St Simons Island, GA 31522

 

6.  Booth rental is $350.00 (includes a draped table and electricity).

 

7.  Rooms will be available at the same rate that the Conference

     Attendees will pay $129.00 plus tax, per night.  Make your

     room reservations directly with Sea Palms Resort.  Make sure to

     identify yourself as a vendor with GJA.

 

8.  When you check in at the GJA Conference Office on Sunday

     afternoon, you will receive a welcome packet, which will contain a

     roster of all registered participants.  This roster will also include

     their contact information.  If you do not arrive until Monday

     morning, you will still receive a welcome packet.

9. Tear down will begin immediately after the end of the show

     (11:30).

10.In addition to the Vendor Show, we welcome you to join us for the

      following events:

 

               -Opening Session and Family Cookout, please mark

                 your application and include the cost for your meal

                 ($36.00),  Southern BBQ; Sunday evening before set-up.

                 6 pm

 

               -Prayer breakfast, ($21.00), full breakfast bar, Tuesday

                morning.  7:30 am

 

               -Banquet, ($52.00), seafood and more; Wednesday

                evening, 6:30

 

               -Reception before banquet, ($10.00), hors d’ oeuvres and

                beverages, Wednesday evening, approximately 6:00.

 

               -Golf, $55.00

 

               -Trolley tour, $22.00

 

The Opening Session is a perfect opportunity for you as a vendor to meet and greet with conference attendees. 

 

Special note: If you plan to sponsor an event, you will not be required to purchase a ticket to attend that specific event.